KnightKrawler Robotics - FRC Roundtable - Privacy Policy

Last Updated: 09/16/2025

Important: All Roundtable Sessions Will Be Recorded for Video and Audio Content

FRC Roundtable discussions are recorded and will be posted publicly on YouTube and as a podcast published to all major podcast players.

If you don't want to be recorded, you can leave at any time before or during the discussion.

FRC Students, Mentors and Volunteers Participation Requirements

• All FRC participants in the Roundtable must have an active FIRST FRC registration.
• Your signed FIRST Consent and Release Form must be on file with FIRST.
• By participating you consent to be recorded and have the recording published online in the future.

What Data We Collect From You

• From our weekly email signup form - your name, email address, team number and whether you are a student, mentor or other volunteer.
• From Roundtable discussions - video and audio recordings of our live discussions

That's it - we don't collect anything else.

Protecting Your Privacy

You can protect your personal privacy on the Roundtable by using only your first name and last initial only in Google Meet (like "Alexa S." instead of "Alexa Sanchez")

Google has its own privacy policy that applies to its Google Meet platform

What We Do With Your Information

• We collect your data with the opt in form through Jotform which has its own privacy policy that applies to data processed by them.
• We send a weekly Roundtable reminders (if you opted in) through Mailchimp as the data processor. You can unsubscribe anytime.
• We never sell or share your email or other information with others.
• We record each Roundtable and post them on YouTube and podcast platforms.
• We store recordings in cloud storage such as Google Workspace or MS365.
• We use recordings for educational and promotional purposes related to robotics.
• We never sell Roundtable recordings to anyone.

Data Retention & Your Rights

• Contact details from unsubscribed recipients of email reminders will have their contact data deleted from Mailchimp periodically
• Roundtable Recordings are kept indefinitely for educational purposes.
• Contact us to request data deletion from Jotform or Mailchimp storage.
• For participants under 18: Parents / guardians can contact us regarding their child's data or participation.

Data Security

Your data is stored by third-party services. Each platform has its own security practices and privacy policies.

Illinois Biometric Information Notice

Illinois residents: Video recordings may capture biometric identifiers (facial geometry, voiceprints) under 740 ILCS 14/10. By participating, you consent to collection and our use for educational purposes. We store this information indefinitely.

Monetization

We could earn passive ad revenue from YouTube or podcasts. If that happens, 100% of that money goes to cover the costs related to the Roundtable or to support the mission of KnightKrawler Robotics, a 501(c)(3) charity.

Age Requirement

The FRC Roundtable is for participants 13 years of age and older. We do not knowingly collect information from children under 13.

Questions or Concerns?

Email us at: info@team2052.com