Season Outline and Leadership Reminders

The following is a rough list of things that happen each month of a robotics season to help leaders plan ahead. Included is a list of specific tasks that should be completed in those months.

June

• Summer FRC Picnic
• Leadership Transition Meeting
• Farmers Market
• Clean Shop
• Bike Tune Up Event
• To Do List
  • Register for Parades
  • Organize Summer Outreach
  • Organize Summer Social Meetups
  • Training Planning

July

• Parades
• Farmers Market
• To Do List
  • Register for Off-season competitions in fall
  • Training Planning

August

• Budget Meeting
• To Do List
  • Training Planning
  • Finalize Info Night Date (new student registration)
  • Reserve Compost Site (last week of August)
  • File Taxes (Fiscal Year Ends Jun 30)
  • Finalize Fall Training Schedule

September

• Info Night Presentation (2 weeks after School Starts)
• First Meeting - Name games - Intro to sub-teams
• 2nd-4th Meeting - Sub team Training
• Optional Meeting - Driver practice for offseason events
• To Do List
  • Check on FTC Regional needs/volunteers
  • Register Team for season
  • Info Night Posters
  • Finalize Info Night Presentation

October

• First week - Finish into level training
• MinneTrails KickOff (second week of Oct) - whole team
• 2nd meeting after MT Kickoff - Brain storming Mechanisms - whole team
• 3rd meeting after MT Kickoff - CAD, Paper, Whiteboard Mechanism Design - whole team
• 4th meeting after MT Kickoff - Design review - Decide what to prototype - whole team
• 5th meeting after MT Kickoff - Subteams Split - Build: Prototyping, Programming Training/Drive code, Media: Training & Reveal Videos
• To Do List
  • Register for Regular Season Competitions
  • Register to be KOP Pickup Site
  • Open Week Zero Registration
  • Reserve Hotel for Regional 1
  • Individual Team Photos & Uniform Sizing
  • Hold meeting on Core Values and Team History
  • Contact Sponsors
  • Check on FTC Tournament needs with High Tech Kids

November

• Optional Meeting(s) - driver practice for second regional
• Build: MinneTrials robots
• Programming: Complete training tasks, program MinneTrials Robots
• Media: MinneTrials Reveal Videos, continued Training
• Off season competition
• To Do List
  • Online Merch Ordering
  • Reserve Hotel for Regional 1

December

• MinneTrials competition
• Wrap up fall training
• Remove electronics/swerve from old robot if not keeping for demos
• Create prototype chassis for programming
• Parent Meeting for Week Zero Volunteers
• Mock Kick-off
• Clean Shop
• Clean Week Zero storage
• Disassemble Field Elements
• To Do List
  • Invite Alumni to Kickoff
  • Coordinate build season lunches
  • Finalize Sponsor List for Uniforms
  • Start making Sponsor Patches
  • Coordinate for delivery of KoP bins

January

• Kickoff
• Design Team (Sunday after Kickoff) - Settle on prototypes to design Week 1
• Week 1 - Design - Wood prototypes - Programmers start auto paths
• Week 2 - Wood Prototypes - CAD initial designs - Programmers start subsystems and commands
• Week 3 - Mechanisms start final build - Programmers complete initial subsystems and commands
• Week 4 - First Mechanisms complete - Build/Programming testing

February

• Week 5 - All Mechanisms complete - Build testing
• Week 6 - Autonomous Testing - Create spare parts
• Week 7 - Week Zero
• Parent travel meeting
• Reveal Night
• Team Photo
• To Do List
  • Create Week Zero volunteer list/shifts
  • Find truck to pull trailer for Regional 1
  • Get quotes for Buses to Champs
  • Buy Sponsor Banner
  • Collect uniforms for sleeve patch sewing

March

• Regional 1
• Robot Modifications
• More Autonomous Code
• To Do List

April

• Regional 2
• State Tournament Registration (if qualified)
• Champs Registration (if qualified)
• Champs Travel Meeting (if qualified)
• To Do List
  • Reserve housing for Champs
  • Arrange Champs Meals
  • Confirm transportation for Champs

May

• Champs
• State Tournament
• End of Year Banquent
• Reserve space for next season meetings
• Reserve space for next Kickoff
• Reserve concessions and gym for next Week Zero
• Reserve space for Reveal Night
• To Do List
  • Organize End of Season Banquet
  • Contact Farmers Market
  • Reserve Summer Picnic Spot
  • Email & Social Media Teams for Summer Picnic
  • Schedule Summer meetings
  • Schedule Bike Tune Up Event